Shasta County has leased basement space at 1400/1500/1550 California Street since the early 1990s. Although many departments have records retention resolutions allowing destruction of various records, some records are required by statute to be kept for a particular period of time or even permanently. Some departments also utilize their space to store large items. Currently, Social Services, Public Health, Clerk of the Board, County Counsel and Public Works utilize storage space at this location.
As the Board is aware, Shasta County also leases the main floor of the building at 1400/1500/1550 California Street, making this storage space area exceptionally convenient and efficient for those Health and Human Services programs. The County leases the entire basement of the building and there is no public access. The delineated areas are secure and key access is required to enter the basement storage area.
The two-year initial term and three two-year optional extensions allow for flexibility should there be funding issues. Also, departments can interchange their space in response to changing needs. In addition to the standard fiscal termination language, the owner has agreed to language allowing for the County to have the option to reduce the amount of leased space during the initial term or extensions if needed.
For efficiency, the rent payments to Stillwater Properties, LLC are processed by the County Administrative Office, charging participating County departments the appropriate amount for the storage space utilized.