REPORT TO SHASTA COUNTY BOARD OF SUPERVISORS

BOARD MEETING DATE:  March  21, 2017
CATEGORY:  Consent - Resource Management-5.

SUBJECT:

Budget Amendment for Environmental Health purchase for new vehicles.

Supervisorial District No. :  All

DEPARTMENT CONTACT:  Richard W. Simon, Director, (530) 225-5789

STAFF REPORT APPROVED BY:  Richard W. Simon, Director of Resource Management

RECOMMENDATION

Approve a budget amendment increasing appropriations by $42,000 in the Environmental Health Division Budget to be offset by the use of fund balance for the purchase of two new capital asset vehicles.

SUMMARY

N/A

DISCUSSION

During the budget process for FY 2016-17, the Department increased the number of employees in the Environmental Health Division for the increased workload within the Certified Unified Program Agency (CUPA).  At that time, the Division was already working understaffed and it wasn’t expected that all the positions would be able to be filled within the first year of recruitment.  With successful recruitments, the Department has determined they need to purchase two new vehicles, increasing the fleet.  Shasta County Fleet has given us a quote of $31,000 for each vehicle, for a total of $62,000.

In FY 2016-17 the Department budgeted $30,000 in the capital asset account for two vehicles with accessories (account 065122) for two replacement vehicles within the current FY 2016-17 budget. 

This budget amendment adds two additional vehicles to the FY 2016-17 vehicle purchase request, for a total of four vehicles.  The two replacement vehicles have been paid by the Department already to the Fleet Replacement Fund, with the exception of an additional $10,000 for upgrades.  The Department will reduce the $30,000 budget to $0 in capital asset account 065122 and move the appropriations to the new capital asset account 065264 and increase appropriations by $42,000 in order to cover the purchase of the two additional new vehicles and have $10,000 to use for upgrades for the two replacement vehicles, for a total sum of $72,000 to the new capital asset account 065264. 

ALTERNATIVES

Should the Board deny the recommendation for an increase in fleet, the Department staff would not have vehicles needed to complete inspections.

OTHER AGENCY INVOLVEMENT

The budget amendment request will be processed by the Auditor-Controller with approval of the Recommendation.  This recommendation has been reviewed by the Department of Public Works, Fleet Division.

FINANCING

The funds that will be used for the purchase of these two new vehicles have been received and are currently deposited in the Unearned Revenue account. There is no additional General Fund impact.