REPORT TO SHASTA COUNTY BOARD OF SUPERVISORS

BOARD MEETING DATE:  September  13, 2022
CATEGORY:  Consent - General Government-3.

SUBJECT:

Adopt a Policy Resolution which amends Administrative Policy 4-204, Acceptance and Use of Electronic Signatures and Digital Signatures. 

Supervisorial District No. :  All

DEPARTMENT CONTACT:  Julie Hope, Principal Administrative Analyst, (530) 225-5561

STAFF REPORT APPROVED BY:  Patrick J. Minturn, Acting County Executive Officer

RECOMMENDATION

Adopt a Policy Resolution which amends Administrative Policy 4-204, Acceptance and Use of Electronic Signatures and Digital Signatures.

DISCUSSION

Periodically, County staff review various provisions of County Administrative Policies to update policies, bring policies into compliance with any changes in state and federal laws, and to conform the policies to actual County practices. The recommended changes will update the policies regarding procedures for departments. Department Heads are responsible for implementing and enforcing administrative policies, as applicable, in their department/agency.

Here is a summary list of the significant changes to Administrative Policy 4-204:

1. In general, to match policy with current law (Uniform Electronic Transaction Act (UETA) and California Uniform Electronic Transaction Act (CUETA)) which makes the County’s electronic signature process more efficient.

ALTERNATIVES

The Board may choose not to amend the Administrative Policy or direct staff to make other changes.

OTHER AGENCY INVOLVEMENT

The Auditor-Controller, Support Services-Personnel and Risk Management Units, County Counsel, Information Technology, and the County Administrative Office have reviewed the proposed changes for compliance with state and federal laws and for County best practices.

FISCAL IMPACT

There is no additional General Fund impact associated with approval of the recommendations. Rather, the proposed changes may streamline processes resulting in operational savings.