| | | | | | | | REPORT TO SHASTA COUNTY BOARD OF SUPERVISORS
BOARD MEETING DATE: October 16, 2018
CATEGORY: Consent - General Government-6.
SUBJECT:
SECOND AMENDMENT TO THE AGREEMENT WITH THOMSON REUTERS ELITE (“ELITE”) |
| | | | | | | | | DEPARTMENT: | County Counsel
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| | | | | | | | Supervisorial District No. : All
DEPARTMENT CONTACT: James R. Ross, Assistant County Counsel (530) 225-5711
STAFF REPORT APPROVED BY: James R. Ross, Assistant County Counsel
Vote Required?
Simple Majority Vote | General Fund Impact?
No Additional General Fund Impact |
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| | | | | | | | RECOMMENDATION
Approve and authorize the Chairman to sign a retroactive addendum, effective June 3, 2018, to the agreement with Thomson Reuters Elite to continue to provide computer software, training and annual maintenance, to extend the term three years, and to increase the maximum compensation by $10,000 to an amount not to exceed $60,000 for six years through June 2, 2021. |
| | | | | | | | DISCUSSION
County and Elite have previously entered into an agreement June 3, 2015 to provide for computer software, training and annual maintenance for the software referred to as ProLaw. The Original Agreement was amended on March 18, 2017, by execution of an addendum to the Original Agreement (the “First Addendum). The first addendum provided for additional training services. ProLaw is a critical part of the functioning of the County Counsel’s Office. The County Counsel’s Office utilizes ProLaw for timekeeping, calendaring, and document management. County Counsel and Elite desire to amend the agreement to extend the term for another three years and increase the maximum amount payable. Additional time to obtain Elite’s approval of the Second Addendum was required because the terms required review and approval by Elite’s counsel.
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| | | | | | | | ALTERNATIVES
The Board could decline to approve the addendum, could defer approval to a later date, or could request additional information from staff. None of these alternatives are recommended as the result would be that a critical part of the Office’s functioning would not be maintained. |
| | | | | | | | OTHER AGENCY INVOLVEMENT
The County Administrative Office has reviewed the recommendation. The Chief Information Officer has reviewed the addendum. |
| | | | | | | | FINANCING
The amount to be paid for the service is included in County Counsel’s FY 18/19 Budget and there is no additional General Fund impact. |
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