REPORT TO SHASTA COUNTY BOARD OF SUPERVISORS

BOARD MEETING DATE:  October  2, 2018
CATEGORY:  Regular - Public Works-8.

SUBJECT:

West Central Landfill Hydroseeding – Award Contract

Supervisorial District No. :  2

DEPARTMENT CONTACT:  Pat Minturn, Public Works Director, (530) 225-5661

STAFF REPORT APPROVED BY:  Pat Minturn, Public Works Director

RECOMMENDATION

Take the following actions regarding the West Central Landfill Hydroseeding project: (1) Acknowledge the bid protest from Marina Landscape, Inc.; (2) reject the bid from Pronesti Environmental, Inc. as nonresponsive based on failure to meet the licensing requirements of the Notice to Bidders; and (3) award the contract for the “West Central Landfill Erosion Control Hydroseeding,” Contract No. 207519, to the lowest responsive and responsible bidder, Marina Landscape, Inc., on a unit cost basis, in the amount of $101,160.

SUMMARY

The lowest responsible bidder on the West Central Landfill Hydroseeding project is Marina Landscape, Inc.

DISCUSSION

On August 14, 2018, the Board initiated bidding on the West Central Landfill Erosion Control Hydroseeding project. On September 6, 2018, four bids were received and opened. Pronesti Environmental, Inc. was the apparent low bidder. On September 10, 2018, a bid protest was received from Marina Landscape, Inc., the second low bidder, asserting that Pronesti Environmental did not possess either of the licenses prescribed by the Notice to Bidders (Class C-27 Landscape or Class C-61/D59 Hydroseeding). On September 12, 2018, a protest response was received from Pronesti Environmental countering that their Class A General Engineering license fulfilled the Notice to Bidders alternate licensing requirement allowing for “other appropriate license classification, or combination of license classifications which constitutes a majority of the Work.” The Contractors State Licensing Board (CSLB) has advised that a Class A license was not appropriate for the work.

ALTERNATIVES

The Board may decline to acknowledge the bid protest and low bidder’s licensing deficiency. CSLB has advised that the work is not covered by a Class A license. The Board may decline to award the contract.

OTHER AGENCY INVOLVEMENT

County Counsel has approved the contract documents as to form and reviewed the bid protest. Risk Management has reviewed and approved the contract documents. The recommendation has been reviewed by the County Administrative Office.

FINANCING

The total cost of this project, including engineering and contingencies is estimated to be $120,000. Adequate funds have been included in the Adopted 2018/19 Solid Waste Budget.  There is no General Fund impact.