| | | | | | | | REPORT TO SHASTA COUNTY BOARD OF SUPERVISORS
BOARD MEETING DATE: September 11, 2018
CATEGORY: Consent - Public Works-18.
SUBJECT:
Virtual Project Manager Software Agreement Amendment |
| | | | | | | | Supervisorial District No. : All
DEPARTMENT CONTACT: Pat Minturn, Public Works Director, (530) 225-5661
STAFF REPORT APPROVED BY: Pat Minturn, Public Works Director
Vote Required?
Simple Majority Vote | General Fund Impact?
No General Fund Impact |
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| | | | | | | | RECOMMENDATION
Approve and authorize the Chairman to sign a retroactive amendment, effective September 1, 2018, to the service agreement with Virtual Project Manager, to extend the term from September 1, 2018 to December 31, 2020, and retain compensation at $500 per month, per the original agreement, for a new total not to exceed $32,000 to provide construction management software services. |
| | | | | | | | SUMMARY
Public Works utilizes web-based software to assist with construction management. |
| | | | | | | | DISCUSSION
In 2015, the County entered into a service agreement with Virtual Project Manager (VPM) for construction management software. The software facilitates the exchange of documents with contractors including submittals, requests for information, daily logs, and change orders. Each interaction is logged and date stamped. The software also tracks progress and the contractor’s adherence to schedule. The initial term of the agreement was for three years. The software has proven useful. Extension is recommended. |
| | | | | | | | ALTERNATIVES
The Board may decline to proceed with the amendment. The software would no longer be used. |
| | | | | | | | OTHER AGENCY INVOLVEMENT
County Counsel has approved the amendment as to form. Risk Management and Information Technology has reviewed and approved the amendment. The recommendation has been reviewed by the County Administrative Office. |
| | | | | | | | FINANCING
Adequate funds are included in the Adopted FY 2018/19 Road Fund budget. There is no General Fund impact. |
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