REPORT TO SHASTA COUNTY BOARD OF SUPERVISORS

BOARD MEETING DATE:  August  21, 2018
CATEGORY:  Consent - Health and Human Services-10.

SUBJECT:

Agreement between the Opportunity Center and the State of California Department of Transportation to Provide Rest Area Maintenance Services

Supervisorial District No. :  All

DEPARTMENT CONTACT:  Melissa Janulewicz, Branch Director, HHSA Regional Services, (530) 245-7638

STAFF REPORT APPROVED BY:  Melissa Janulewicz, Branch Director, HHSA Regional Services

RECOMMENDATION

Adopt a resolution which: (1) Approves and authorizes the Chairman to sign a revenue renewal agreement, Cooperative Agreement No. 02A1758, with the State of California Department of Transportation (Caltrans) in the amount of  $974,554.14 for the Opportunity Center (OC) to provide roadside maintenance services for the period October 12, 2018, or upon Caltrans approval, whichever is later, through October 11, 2021; and  (2)  approve and authorize the Health and Human Services Agency (HHSA) Director, or any HHSA Branch Director designated by the HHSA Director, to sign minor amendments and other documents as required by Caltrans, including retroactive, that do not result in a substantial or functional change to the original intent of the agreement and do not result in a change in compensation of more than $15,000 as long as they otherwise comply with Administrative Policy 6-101, Shasta County Contracts Manual.

SUMMARY

This revenue agreement provides OC Participants the opportunity to learn and practice valuable employment skills by continuing to perform rest area maintenance.

DISCUSSION

Opportunity Center Participants have been providing rest area maintenance services for Caltrans District 2 at the O’Brien and Lakehead Rest Areas since September 2006. Through this agreement, OC Participants will continue to have the opportunity to learn and practice valuable employment skills These services are provided by two crews each consisting of six OC Participants under the supervision of a Work Instructor.

OC Participants provide contracted services from 7 a.m. to 4 p.m. seven days per week including holidays. Two crews perform general maintenance services which include, but are not limited to, cleaning and stocking restroom facilities, landscape maintenance, litter abatement, and minor facility repairs. The rate paid by Caltrans includes the provision of these services and related equipment, cleaning supplies, and consumable supplies necessary to effectively service and maintain each rest area.

ALTERNATIVES

The Board may direct staff to negotiate different terms to the agreement or choose not to approve the agreement.

OTHER AGENCY INVOLVEMENT

County Counsel has approved the agreement as to form.  Risk Management has reviewed and approved the agreement.   This recommendation has been reviewed by the County Administrative Office.

FINANCING

Revenue and appropriations associated with the agreement have been included in the Fiscal Year 2018-19 Adopted OC budget. There is no County General Fund impact as the OC budget receives no General Fund support.