REPORT TO SHASTA COUNTY BOARD OF SUPERVISORS

BOARD MEETING DATE:  August  21, 2018
CATEGORY:  Consent - Public Works-15.

SUBJECT:

Various Permanent Road Divisions (2018) – Reject All Bids

Supervisorial District No. :  All

DEPARTMENT CONTACT:  Pat Minturn, Public Works Director, (530) 225-5661

STAFF REPORT APPROVED BY:  Pat Minturn, Public Works Director

RECOMMENDATION

Approve and authorize the Board to reject all bids for construction on the “Various Permanent Road Divisions (2018),” Contract No. 111018.

SUMMARY

PRD contract bids exceed available funding.  It is recommended that the work be delayed until next year.

DISCUSSION

Permanent Road Divisions (PRDs) maintain private roads through annual parcel charges. Slurry seals and other minor treatments were proposed this year. On July 17, 2018, the Board approved the specifications and authorized the Public Works Director to advertise for bids.  On August 9, 2018, one bid was received and opened. VSS International, Inc. submitted a bid of $349,020 which was nearly double the Engineer’s Estimate of $186,915. Current fires and prospective rebuilding efforts may be impacting contractor availability. The PRDs lack fund balance to proceed and the work can wait.  It is recommended that the Board reject all bids.

ALTERNATIVES

The Board may award the project. The PRD budgets lack adequate fund balance to complete the work.

OTHER AGENCY INVOLVEMENT

The County Administrative Office has reviewed this recommendation.

FINANCING

The total cost of the project would be approximately $400,000. Most of the PRDs lack funds to proceed.  Fund balances accumulate in their respective PRD budget units. There is no General Fund impact.