DISCUSSION
The County currently has a Blanket Purchase Order established for the provision of uniform rental and laundering services, including rental and cleaning of floor mats, shop towels, and linens. These services are currently provided to various departments for approximately 100 employees at 8 locations within the County on a weekly or bi-weekly basis.
Renting of uniforms, as opposed to purchasing them, saves the County money by eliminating the initial expenditure to uniform staff, and reduces costs associated with staff movement into or out of a department. Uniforms will be properly sized, laundered, repaired, and maintained by the vendor to ensure a professional appearance.
The Department of Support Services - Purchasing Unit (“Purchasing”) released a Request for Proposals (“RFP”) on March 29, 2018 to obtain competitive pricing on uniform and linen rentals and laundering services. Purchasing worked in collaboration with Facilities Management, Fleet Management, Public Health, SHASCOM, Public Works-Roads, County Fire, and the Coroner’s Office to conduct the competitive procurement process. Mission Linen was the only responder and provided Shasta County the option in their Proposal to conjoin with the City of Redding’s pricing and terms. By conjoining with the City of Redding’s pricing and terms, the County will align its Agreement with the length of the City of Redding’s Blanket Purchase Order term, effective as of the date of signing through April 30, 2021, with three automatic one year renewals. Exercising this option allows for better pricing than the County would receive based upon its usage alone.
The County has opted to establish a no maximum Agreement rather than a standard no maximum Blanket Purchase Order, so that the standard County Terms and Conditions may be incorporated as an addition to the City of Redding’s Mission Linen Terms and Conditions.
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