REPORT TO SHASTA COUNTY BOARD OF SUPERVISORS

BOARD MEETING DATE:  June  19, 2018
CATEGORY:  Consent - General Government-1.

SUBJECT:

First Amendment with Intermountain Fair Heritage Foundation

Supervisorial District No. :  3

DEPARTMENT CONTACT:  Lawrence G. Lees, County Executive Officer (530) 225-5561

STAFF REPORT APPROVED BY:  Ayla Tucker, Administraive Analyst

RECOMMENDATION

Approve and authorize the County Executive Officer or his designee to sign an amendment, effective date of signing, to the lease and personal services agreement with the Inter-Mountain Fair Heritage Foundation (Foundation), for the maintenance and operation of the Inter-Mountain Fair and Fairgrounds, which: (1) Extends the end date through June 30, 2038; (2) requires the Foundation to prepare a twenty year infrastructure maintenance and funding plan, to be updated in five year increments; and (3) provides a provision for the County's Health and Human Services Agency Women, Infants, and Children (WIC) Program to occupy rent-free office or building space consistent with its existing tenancy.

SUMMARY

N/A

DISCUSSION

The Inter-Mountain Fair and Fairgrounds are located in the town of McArthur, in eastern Shasta County. The Shasta County Inter-Mountain Fair (Fair) has been in existence since 1918. On March 1, 2014, the County entered into an agreement (Agreement) with the Inter-Mountain Heritage Foundation (Foundation) for the purpose of having the Foundation hold and conduct the Fair and use, manage, and possess the Premises. 

The First Amendment to the Agreement adjusts the term of the Agreement, requires the Foundation to prepare a twenty year infrastructure maintenance and funding plan, and provides a provision for the County's Health and Human Services Agency Women, Infant, and Children (WIC) Program to occupy rent-free office or building space consistent with its existing tenancy.

ALTERNATIVES

The Board could choose not to approve the first amendment to the agreement with the Foundation. If the Board were to decide to not approve the amendment, the operation of the Inter-Mountain Fair and Fairgrounds would revert back to the County (upon termination of the agreement) and would require General Fund support to continue operation and maintenance of buildings. This is not recommended as the Foundation assists in preserving the Fair and fairgrounds for ongoing public enjoyment, while supporting Fair and fairground operation through the use of monies collected through operational activities.

OTHER AGENCY INVOLVEMENT

County Counsel drafted the amendment to the lease and has approved it as to form. Risk Management have reviewed and approved the agreement. The County Administrative Office

FINANCING

There is no additional General Fund impact associated with this action.