REPORT TO SHASTA COUNTY BOARD OF SUPERVISORS

BOARD MEETING DATE:  May  22, 2018
CATEGORY:  Consent - Resource Management-10.

SUBJECT:

First amendment to agreement between Shasta County and Kimley-Horn and Associates, Inc., to prepare environmental documents for the Tierra Robles Planned Development Project

Supervisorial District No. :  Districts 3 and 4

DEPARTMENT CONTACT:  Richard W. Simon, Director of Resource Management, (530) 225-5114

STAFF REPORT APPROVED BY:  Richard W. Simon, Director of Resource Management

RECOMMENDATION

Approve and authorize the Chairman to sign an amendment effective date of signing to the agreement with Kimley-Horn and Associates, Inc., to prepare environmental documents for the Tierra Robles Planned Development Project, which: (1) Increases maximum compensation by $34,740 (for a new total not to exceed $284,001); (2) specifies the number of meetings with staff and attendance at Planning Commission and Board of Supervisors meetings; and (3) extends the term of the agreement from June 30, 2018 to June 30, 2019, or until the Final Environmental Impact Report is certified and the County accepts the Final Mitigation Monitoring and Reporting Program, whichever occurs first.

SUMMARY

An amendment to the original agreement increasing compensation, specifying the need to attend meetings and adjusting the term of the agreement is necessary to allow the consultant to complete the environmental documents for the project.

DISCUSSION

A substantially larger than expected number of comments were received by the County on the Tierra Robles Planned Development Project Draft EIR, requiring the Consultant to spend an additional 90 staff hours and 70 management hours than originally budgeted to complete the responses and prepare the Final EIR.  The first amendment (1) increases maximum compensation by $34,740 (from $249,261 to $284,001), (2) specifies that the Consultant shall participate in six additional meetings with County staff in preparing responses to comments and the Final Environmental Impact Report (EIR) and shall attend up to two meetings each before the Planning Commission and the Board of Supervisors, and (3) extends the term of the agreement to June 30, 2019, or until the Final EIR is certified and the Count accepts the Final Mitigation Monitoring and Reporting Program, whichever occurs first.

ALTERNATIVES

The Board could decline to approve the first amendment which would trigger the need to renegotiate the agreement and provide direction to staff as to how to complete the required environmental documents for the project.

OTHER AGENCY INVOLVEMENT

County Counsel and Risk Management have approved and signed the first amendment as to form.  The County Administrative Office has reviewed the first amendment and the recommendation.

FINANCING

The increase in compensation will be paid by the applicant pursuant to the existing funding agreement between Shasta County and Shasta Red, LLC, to provide funding for the preparation of environmental documents for the Tierra Robles Project signed on November 3, 2015.  There is no additional General Fund impact.