| | | | | | | | REPORT TO SHASTA COUNTY BOARD OF SUPERVISORS
BOARD MEETING DATE: May 15, 2018
CATEGORY: Consent - Other Departments-6.
SUBJECT:
Award the purchase of a 3000 Gallon Water Tender for Shasta County Fire. |
| | | | | | | | | DEPARTMENT: | County Service Area No. 1-County Fire
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| | | | | | | | Supervisorial District No. : All
DEPARTMENT CONTACT: Julia Hayen, Staff Services Analyst (530) 225-2516
STAFF REPORT APPROVED BY: Mike Hebrard, County Fire Warden (530) 225-2418
Vote Required?
Simple Majority Vote | General Fund Impact?
No Additional General Fund Impact |
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| | | | | | | | RECOMMENDATION
Take the following actions for the purchase of a 3,000 gallon water tender: (1) Approve and authorize the purchase for County Service Area No. 1-County Fire for the total purchase price of $249,696.23 (including sales tax and delivery); and (2) approve and authorize County Purchasing to award Request for Quotes (RFQ) 18-18 to Fouts Bros Inc. |
| | | | | | | | SUMMARY
In an effort to supply fire protection to the citizens of Shasta County, Shasta County Fire Department (SCFD) is recommending the purchase of a 3000 Gallon Water Tender with a 1,000 gallon per minute pump and two wheel drive transmission. The purchase of this Water Tender will allow a 1996 Kenworth Water Tender to be removed from the property list as a part of the SCFD vehicle replacement cycle. This vehicle is 22 years old, and it presents a greater fiscal liability for repair than total replacement of the vehicle.
This new Water Tender is needed to provide rural fire protection. Reliable vehicles with water supply capability help maintain the Insurance Services Office (ISO) ratings in Shasta County. ISO ratings help determine home fire insurance rates, and lower ratings can help Shasta County citizens with lower property insurance rates. Having safe and reliable equipment allows the volunteer companies to do their job with a greater measure of professionalism as well as enhancing their ability to respond.
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| | | | | | | | DISCUSSION
The Department of Support Services - Purchasing Unit released and managed RFQ 18-18, which was released on February 14, 2018 and closed on March 14, 2018. Six Letters of Invitation were sent, and the Request for Quotes was also posted on the Shasta County competitive procurement website. Two responses were received, and Fouts Bros Inc. was the lowest bidder able to meet the specifications outlined in RFQ 18-18 for suitability of purpose, quality, service, previous experience and date of delivery. The quote price includes all inspections, sales tax and delivery. Manufacturer’s liability coverage is included. Notices of Intent to Award were issued on April 16, 2018 and the 10 day protest period ended April 26, 2018. No protests were received. |
| | | | | | | | ALTERNATIVES
The Board may request additional information about the quotes or this purchase. The Board may decline to award the quote and approve the purchase at this time. |
| | | | | | | | OTHER AGENCY INVOLVEMENT
The County Administrative Office has reviewed this recommendation. The Shasta County Department of Support Services - Purchasing Unit managed the competitive procurement process in conjunction with SCFD staff. |
| | | | | | | | FINANCING
The funding for the recommended Water Tender purchase has been appropriated as a part of the SCFD 2017-2018 Final Adjusted Budget. The funding comes from current year Measure B funds designated for fire equipment purchase. There is no additional General Fund impact. |
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