REPORT TO SHASTA COUNTY BOARD OF SUPERVISORS

BOARD MEETING DATE:  May  1, 2018
CATEGORY:  Consent - Other Departments-10.

SUBJECT:

Purchase to replace existing backup system that is end of life.

Supervisorial District No. :  All

DEPARTMENT CONTACT:  Tom Schreiber, Chief Information Officer, 530-225-5273

STAFF REPORT APPROVED BY:  Tom Schreiber, Chief Information Officer

RECOMMENDATION

Take the following actions: (1) Approve and authorize the purchase of a data backup appliance system from Quest Media and Supplies, Inc., an ExaGrid Systems partner reseller, for a total price of $135,381.08 (including tax and delivery); and (2) approve and authorize County Purchasing to award Request for Quote (RFQ) 18-14 for the purchase of a data backup appliance system to Quest Media and Supplies, Inc.

SUMMARY

N/A

DISCUSSION

With the assistance of the Purchasing department, Information Technology (IT) published RFQ #18-14 in January of 2018 seeking quotes for a data backup system to replace the end of life Quantum DXi6700 system. Fourteen responses were received and after a thorough evaluation, the ExaGrid technology solution quoted from Quest Media was selected as the most economical to meet the County’s backup needs for the next several years.  Notices of Intent to Award were sent on Wednesday, March 7, 2018.  The 10-day protest period ended Monday, March 19, 2018.  No protests were received.

With this new expanded backup system, IT will be able to extend the backup replication for all County data to two systems, one located in the main County Data Center and the other down at the Breslauer Campus to further our business continuity efforts.

ALTERNATIVES

The Board may choose not to approve the purchase. IT would then look at the possibility to extend the usability of the existing equipment.  This is not recommended since the vendor has discontinued support for the DXi6700 series.

OTHER AGENCY INVOLVEMENT

The Purchasing department processed the RFQ and supports the recommendation.  The recommendation has been reviewed by the County Administrative Office. 

FINANCING

The total cost for the equipment replacement is $135,381.08.  Allocation for the proposed purchase is included in the FY 2017-18 IT Adopted Budget.  There is no additional General Fund impact.