REPORT TO SHASTA COUNTY BOARD OF SUPERVISORS

BOARD MEETING DATE:  April  10, 2018
CATEGORY:  Consent - Public Works-15.

SUBJECT:

Big Bend Road Slide Repair Agreements

Supervisorial District No. :  3

DEPARTMENT CONTACT:  Pat Minturn, Public Works Director, (530) 225-5661

STAFF REPORT APPROVED BY:  Pat Minturn, Public Works Director

RECOMMENDATION

Take the following actions regarding the “Big Bend Road Slide Repair Project,” Contract No. 706748:  (1) Approve and authorize the Chairman to sign an agreement with Stantec Consulting Services Inc., in an amount not to exceed $79,999.34 (the Public Works Director may amend the agreement to increase total compensation up to 10%) to provide environmental services effective for the period from date of signing through December 31, 2021, or when a notice of completion is filed for the project, whichever comes first; and (2) approve and authorize the Chairman to sign an agreement with Yeh and Associates Consultants, Inc., in an amount not to exceed $84,748 (the Public Works Director may amend the agreement to increase total compensation up to 10%) to provide geotechnical services effective for the period from date of signing through December 31, 2021, or when a notice of completion is filed for the project, whichever comes first.

SUMMARY

Specialized environmental and geotechnical services are proposed for Big Bend Road slide repairs.

DISCUSSION

Shasta County experienced severe winter storms in 2017. Much of the damage is along Big Bend Road.  County, Caltrans and Federal Highway Administration (FHWA) staff have collaborated to identify sites and estimated repair costs. Environmental, engineering and construction steps remain.

A Request for Proposals (RFP) for environmental services was issued and two firms responded. Stantec Consulting Services Inc. was ranked as the top firm. Staff negotiated an agreement to complete environmental investigations and associated CEQA/NEPA documentation.

A RFP for geotechnical services was issued and four firms responded.  Yeh and Associates Consultants, Inc. was ranked as the top firm. Staff negotiated an agreement to conduct geotechnical investigations and prepare a report to be used in final design.

ALTERNATIVES

The Board may decline to execute one or both agreements. These services are essential to advance the projects.

OTHER AGENCY INVOLVEMENT

County Counsel has approved the agreements as to form.  Risk Management have reviewed and approved the agreements. The recommendation has been reviewed by the County Administrative Office.

FINANCING

Adequate funds are included in the Adopted FY 2017/2018 Road Fund budget. Federal funding will cover 88.53% of eligible costs. There is no General Fund impact.