REPORT TO SHASTA COUNTY BOARD OF SUPERVISORS

BOARD MEETING DATE:  March  27, 2018
CATEGORY:  Consent - Public Works-9.

SUBJECT:

HHSA Access Control System Project – Award

Supervisorial District No. :  All

DEPARTMENT CONTACT:  Pat Minturn, Public Works Director, (530) 225-5661

STAFF REPORT APPROVED BY:  Pat Minturn, Public Works Director

RECOMMENDATION

Award to the lowest responsive and responsible bidder, World Telecom & Surveillance Inc., on a lump sum basis, the contract for the “HHSA Access Control System Project,” Contract No. 610487, in the amount of $116,864.95.

SUMMARY

It is recommended that the Board award the HHSA Access Control System Project to the low bidder.

DISCUSSION

The Health & Human Services Agency (HHSA) proposes to standardize and expand their cardlock system.  On March 8, 2018, two bids were received for the construction contract. World Telecom & Surveillance Inc. from Redding was the low bidder.

ALTERNATIVES

The Board may reject all bids and rebid or decline to proceed with the project at this time. Costs would likely increase or HHSA will continue to use myriad keys and key cards for access.

OTHER AGENCY INVOLVEMENT

HHSA initiated the project. County Counsel has approved the contract documents as to form. Risk Management has reviewed and approved the contract documents.  The recommendation has been reviewed by the County Administrative Office.

FINANCING

The total cost of the HHSA Control Access System Project is estimated to be $260,000.  Adequate funds have been included in the Adopted 2017/18 HHSA budget.  There is no additional General Fund impact.