REPORT TO SHASTA COUNTY BOARD OF SUPERVISORS

BOARD MEETING DATE:  March  13, 2018
CATEGORY:  Consent - Public Works-9.

SUBJECT:

Ash Creek Road at Sacramento River Overflow Bridge - Geotechnical Services

Supervisorial District No. :  5

DEPARTMENT CONTACT:  Pat Minturn, Public Works Director, (530) 225-5661

STAFF REPORT APPROVED BY:  Pat Minturn, Public Works Director

RECOMMENDATION

Take the following actions regarding the “Ash Creek Road at Sacramento River Overflow Bridge Replacement Project,” Contract No. 703921: (1) Find the geotechnical site investigation categorically exempt in conformance with the California Environmental Quality Act (CEQA) Guidelines Section 15306, Class-6-Information Collection; and (2) approve and authorize the Chairman to sign a two-year agreement with Yeh and Associates Consultants, Inc. in an amount not to exceed $61,486 to provide geotechnical services from the date of signing through March 11, 2020.

SUMMARY

A geotechnical investigation is proposed to replace the Ash Creek Road at Sacramento River Overflow Bridge.

DISCUSSION

The Ash Creek Road at Sacramento River Overflow Bridge spans a side channel of the River near Cottonwood.  Replacement is proposed.  In November 2017, the County issued a request for proposals (RFP) for geotechnical services. Seven proposals were received. The proposals were evaluated based upon: understanding of the work; experience with similar kinds of work; quality of staff; capability of developing innovative or advanced techniques; familiarity with state and federal procedures; and demonstrated technical ability. Yeh and Associates Consultants, Inc. was deemed to be the most qualified firm to complete the work.  The attached agreement has been negotiated and is recommended for approval.  The proposed CEQA determination only considers the geotechnical investigation itself.  A CEQA study for the larger project is in progress.

ALTERNATIVES

The Board may decline to award the agreement at this time. Geotechnical data is needed to design the bridge.

OTHER AGENCY INVOLVEMENT

Caltrans oversees project funding and reviewed the agreement for federal compliance. County Counsel has approved the agreement as to form. Risk Management has reviewed and approved the agreement. The County Administrative Office has reviewed this recommendation.

FINANCING

The total cost of the bridge replacement project is estimated to be $1,420,000.  The bridge is eligible for 88.53% federal funding. The remaining match will be provided from the road fund. Adequate funds were included in the Adopted 2017/18 Roads budget. There is no General Fund impact.