REPORT TO SHASTA COUNTY BOARD OF SUPERVISORS

BOARD MEETING DATE:  March  6, 2018
CATEGORY:  Consent - Public Works-6.

SUBJECT:

PW / RM - Real Property Purchase

Supervisorial District No. :  All

DEPARTMENT CONTACT:  Pat Minturn, Public Works Director, (530) 225-5661

STAFF REPORT APPROVED BY:  Pat Minturn, Public Works Director; Richard W. Simon, Director of Resource Management

RECOMMENDATION

Take the following actions regarding the Public Work/Resource Management – Real Property Purchase:  (1) Find the real property purchase categorically exempt in conformance with the California Environmental Quality Act (CEQA) Guidelines Section 15301, Class 1-Existing Facilities; (2) approve and authorize the Chairman to sign property purchase agreements with: (a) Michael Cogan and Louise Cogan, Trustees of the Michael B. Cogan Retirement Trust (APN: 101-780-009 at $220,000); and (b) Michael Cogan and Louise Cogan, Trustees of the Michael B. Cogan and Louise H. Cogan Revocable Trust 2012 (APN: 101-780-010 & 101-780-011 at $220,000); (3) accept two Grant Deeds conveying the property; (4) approve a budget amendment increasing appropriations and revenue by $450,000 in the Land, Buildings and Improvement budget; (5) approve a budget amendment transferring appropriations by $225,000 within the Roads budget; (6) approve a budget amendment transferring appropriations by $75,000 within the Building Inspection budget; (7) approve a budget amendment transferring appropriations by $75,000 within the Environmental Health budget; and (8) authorize the County Executive Officer to approve payment of miscellaneous fees associated with the purchase transaction not to exceed $10,000, and that otherwise comply with Administrative Policy 6-101, Shasta County Contracts Manual.

SUMMARY

A property purchase is proposed to add parking for the Resource Management & Public Works Building.

DISCUSSION

The Resource Management & Public Works Building houses most County land use functions.  Public clients, office staff and field personnel frequent the building.  Parking is limited with existing spaces filled during work hours.  County and Air Quality Management District (AQMD) vehicles are frequently vandalized at night.  A small lot has been fenced and vehicles are stored offsite at night but these measures carry attendant operational impacts. Additional parking is needed for day use and secure parking is needed at night.

Three adjoining parcels are currently available at the corner of Court Street and Sacramento Street.  An empty house occupies one parcel and the other two are vacant.  All three are in common ownership and the owners have signed the proposed purchase agreements.  They shall remove all onsite improvements prior to close of escrow. Parking improvements will be designed and constructed in the coming fiscal year.

The AQMD is being asked to approve a similar budget amendment for their portion of the agreement.

ALTERNATIVES

The Board may direct staff to seek alternate terms or decline to purchase the subject properties at this time.  Existing parking is insufficient to meet current needs.

OTHER AGENCY INVOLVEMENT

County Counsel has approved the property purchase agreements as to form.  Risk Management has reviewed and approved the property purchase agreements. The recommendation has been reviewed by the County Administrative Office.

FINANCING

The total purchase cost including attendant staff and closing costs is approximately $450,000.  Adequate resources are available within the Roads, Building Inspection and Environmental Health budget units.  Future parking improvements may include paving, fencing, gates, landscaping, drainage etc.  A proposed project will be brought before the Board for construction through the public contracting process.  There is no additional General Fund Impact.