REPORT TO SHASTA COUNTY BOARD OF SUPERVISORS

BOARD MEETING DATE:  March  13, 2018
CATEGORY:  Consent - General Government-3.

SUBJECT:

Resolution which amends the Shasta County Personnel Rules, Chapter 14, Leaves of Absence, and Appendix A Forms.

Supervisorial District No. :  All

DEPARTMENT CONTACT:  Angela Davis, Director of Support Services, (530) 225-5515

STAFF REPORT APPROVED BY:  Angela Davis, Director of Support Services

RECOMMENDATION

Adopt a resolution which amends the Shasta County Personnel Rules, Chapter 14, Leaves of Absence, and Appendix A Forms.

SUMMARY

N/A

DISCUSSION

It is appropriate from time to time to update the Shasta County Personnel Rules in order to clarify language, update sections so they are compliant with state and federal laws, and/or to ensure they correctly reflect business practices that have evolved over time.

The California Code of Regulations (CCR) provides that entitlements to employer-paid group health coverage during Pregnancy Disability Leave (PDL) and California Family Rights Act (CFRA) are separate and distinct entitlements. Chapter 14 has been updated to align with 2 CCR Section 11044. Accordingly, the updates to Chapter 14 of the Personnel Rules will provide that if an eligible employee has her PDL and Family and Medical Leave Act (FMLA) leave run concurrently due to her pregnancy, the County will continue to make its normal premium contribution towards the employee’s group health plan while she is on FMLA/ PDL for up to four months in a 12 month period per pregnancy.  The employee may also receive an additional twelve weeks of this health insurance benefit during a subsequent CFRA leave for the reason of the birth of her child.

Chapter 14 was also updated for alignments to current processes within the Office of the Auditor-Controller and clerical changes. A redlined version is attached for reference.

Additionally, leave-related forms have been removed from Appendix A of the Personnel Rules as the most current versions of these forms are now available for staff online at the Shasta County Support Services, Personnel intranet and internet websites. No changes were made to the content of the forms.

ALTERNATIVES

The Board may choose to not approve the recommendations in whole or in part; however, this is not recommended as this modification aligns with state regulations pertaining to CFRA, FMLA, and PDL leaves as well as the current business practices of the Office of the Auditor-Controller.

OTHER AGENCY INVOLVEMENT

County Counsel and the Office of the Auditor-Controller have reviewed and concur with this recommendation. The County Administrative Office has reviewed this recommendation. The unions have been notified of the recommendation.

FINANCING

Departments will budget associated expenses in their respective budgets. There is no additional general fund impact from this recommendation.

cc:      

    Larry Lees, County Executive Officer  

    Terri Howat, County Chief Financial Officer  

    Ayla Tucker, Administrative Analyst I  

    Nolda Short, Assistant Auditor-Controller  

    Debra Edwards, Accountant Auditor III-Confidential  

    Shelley Forbes, Assistant Director of Support Services

    Kari Hallstrom, Personnel Analyst II             

    Melissa Merritt, Agency Staff Services Analyst II- Confidential