REPORT TO SHASTA COUNTY BOARD OF SUPERVISORS

BOARD MEETING DATE:  February  6, 2018
CATEGORY:  Consent - Public Works-16.

SUBJECT:

HHSA Cardlock Project – Permission to Advertise

Supervisorial District No. :  All

DEPARTMENT CONTACT:  Pat Minturn, Public Works Director, (530) 225-5661

STAFF REPORT APPROVED BY:  Pat Minturn, Public Works Director; Tracy Tedder, HHSA Branch Director

RECOMMENDATION

Take the following actions regarding the “HHSA Access Control System Project,” Contract No. 610487: (1) Find the project categorically exempt in conformance with the California Environmental Quality Act (CEQA) under CEQA Guidelines Section 15301, Class 1-Existing Facilities; (2) approve plans and specifications and direct the Public Works Director to advertise for bids; and (3) authorize opening of bids on or after Thursday, March 8, 2018, at 11 a.m.

SUMMARY

Cardlock system modifications are proposed.

DISCUSSION

Cardlock systems control access within many County buildings.  Access may be granted, monitored and restricted pursuant to County needs.  Health & Human Services Agency (HHSA) facilities are equipped with two different cardlock systems.  Some HHSA facilities lack cardlock systems and a few new facilities have been added in recent years.  HHSA proposes to standardize and expand the cardlock system across most HHSA facilities.

ALTERNATIVES

The Board may decline to advertise for bids at this time.  HHSA will continue to use myriad keys and cards for access.

OTHER AGENCY INVOLVEMENT

HHSA staff supports the project.  County Counsel has approved the contract documents as to form. Risk Management has reviewed and approved the contract documents.  The recommendation has been reviewed by the County Administrative Office.

FINANCING

The total cost of the HHSA Control Access System Project is estimated to be $260,000.  Sufficient appropriations are included in the various HHSA budget units.  There is no Additional General Fund impact.