REPORT TO SHASTA COUNTY BOARD OF SUPERVISORS

BOARD MEETING DATE:  January  23, 2018
CATEGORY:  Consent - General Government-4.

SUBJECT:

Establishment of Shasta County Administrative Policy No. 8-520, Shasta County Background Investigation Policy Under Internal Revenue Service Publication 1075; and amendments to Shasta County Personnel Rules Chapter 6, Recruitments and Appointments

Supervisorial District No. :  All

DEPARTMENT CONTACT:  Angela Davis, Director of Support Services, 530-225-5515

STAFF REPORT APPROVED BY:  Angela Davis, Director of Support Services

RECOMMENDATION

Take the following actions effective January 23, 2018: (1) Adopt a resolution establishing Shasta County Administrative Policy No. 8-520, Shasta County Background Investigation Policy Under Internal Revenue Service Publication 1075; and (2) adopt a resolution which amends Chapter 6, Recruitments and Appointments, of the Shasta County Personnel Rules, to implement Assembly Bill 1008, a new law relating to obtaining criminal history information on employment applicants.

SUMMARY

N/A

DISCUSSION

Pursuant to Internal Revenue Service (IRS) Publication 1075, Tax Information Security Guidelines for Federal, State and Local Agencies (Publication 1075), and State policies implementing Publication 1075, County employees, volunteers, agents, contractors, and subcontractors with access to Federal Tax Information (FTI) must undergo a background investigation prior to being permitted to access FTI. This background investigation must include a criminal conviction history screening and citizenship/residency validation, as well as a reinvestigation at least every ten years.

The recommended Administrative Policy conforms to the background investigation minimum requirements outlined in the Publication 1075. The majority of the proposed amendments to Chapter 6 of the Personnel Rules are directly tied to the implementation of Publication 1075 and Assembly Bill 1008. In addition there were clerical and other minor changes to remove references pertaining to the Interagency Merit System due to the County now adhering to the Federal Merit Principles. 

ALTERNATIVES

The Board may choose to not take action in whole or in part of the recommendations.  This is not recommended as it would result in noncompliance with the IRS Publication 1075 and Assembly Bill 1008.

OTHER AGENCY INVOLVEMENT

The County Administrative Office and County Counsel have reviewed and concur with the recommendations. The unions have been notified of these recommendations.

FINANCING

Any financial impacts associated with this recommendation will be budgeted by the impacted departments in their respective budgets. There is no additional General Fund impact with the approval of this recommendation.

  cc:       Larry Lees, County Executive Officer             

              Department Heads             

              Ayla Tucker, Administrative Analyst I             

              Shelley Forbes, Assistant Director of Support Services             

              Kari Hallstrom, Personnel Analyst II

              Melissa Merritt, Agency Staff Services Analyst II-Conf