| | | | | | | | REPORT TO SHASTA COUNTY BOARD OF SUPERVISORS
BOARD MEETING DATE: December 5, 2017
CATEGORY: Consent - Health and Human Services-16.
SUBJECT:
Award Bid from RFB 18-10 for Vehicle Purchase.
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| | | | | | | | | DEPARTMENT: | Health and Human Services Agency-Business and Support Services
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| | | | | | | | Supervisorial District No. : All
DEPARTMENT CONTACT: Tracy Tedder, Branch Director, HHSA Business & Support Services, (530) 229-8425
STAFF REPORT APPROVED BY: Tracy Tedder, Branch Director, HHSA Business & Support Services
Vote Required?
Simple Majority Vote | General Fund Impact?
No Additional General Fund Impact |
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| | | | | | | | RECOMMENDATION
Take the following actions: (1) Approve and authorize the Health and Human Services Agency to purchase a total of three vehicles, in an amount not to exceed $74,115.75 (including all taxes and fees); and (2) approve and authorize County Purchasing to award the bid from Request for Bid No. 18-10 for the purchase of three sport utility vehicles to Crown Motors, LLC for a total purchase price of $74,115.75 (including all taxes and fees). |
| | | | | | | | SUMMARY
The Health and Human Services Agency (HHSA) needs to replace three aging vehicles. Request for Bids (RFB) was conducted and the low bidder was Crown Motors.
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| | | | | | | | DISCUSSION
The Health and Human Services Agency (HHSA) is purchasing three sport utility (SUVs) vehicles to replace existing aging County vehicles which, with ages ranging from 11 to 16 years old, have exceeded their recommended 10-year life span. Two of the SUVs will meet the needs of the Adult Services Branch and the third SUV will meet the needs of Regional Services Branch, serving clients living in the more rural areas of the community.
The Support Services Department-Purchasing Unit (County Purchasing) released and managed the Request for Bids (RFB) process on RFB 18-10 for the purchase of the three SUVs. Three prospective vendors submitted a combined total of five bids. The low bidder that met all the specifications was Crown Motors, LLC. The Notices of Intent to Award were sent in the mail on Friday, November 17, 2017. The 10-day protest period ended Monday, November 27, 2017 at 9:00 a.m.
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| | | | | | | | ALTERNATIVES
The Board could instruct HHSA to not purchase any or all of the vehicles at this time.
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| | | | | | | | OTHER AGENCY INVOLVEMENT
The County Administrative Office and Fleet Management have reviewed this recommendation. County Purchasing managed the Request for Bid process.
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| | | | | | | | FINANCING
The Department’s FY 2017/18 Adopted Budget includes sufficient appropriation authority for the activities described in this report. There is no additional General Fund impact with the proposed recommendation.
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