REPORT TO SHASTA COUNTY BOARD OF SUPERVISORS

BOARD MEETING DATE:  December  5, 2017
CATEGORY:  Consent - Health and Human Services-14.

SUBJECT:

Agreement with the State of California Department of Health Care Services (DHCS) for Substance Use Disorder Services

Supervisorial District No. :  ALL

DEPARTMENT CONTACT:  Dean True, Select Title, HHSA Adult Services, (530) 225-5900

STAFF REPORT APPROVED BY:  Dean True, Select Title, HHSA Adult Services

RECOMMENDATION

Approve and authorize: (1) The Chairman to sign: (a) a retroactive renewal revenue agreement, No. 17-94105, with California Department of Health Care Services in an amount not to exceed $4,669,851 for the delivery of alcohol and other drug treatment and prevention services for the period July 1, 2017 through June 30, 2020; (b) the Certification Regarding Lobbying; (c) the Contractor Certification Clauses Form; and (d) the California Civil Rights Laws Certification; and (2) the Director of the Health and Human Services Agency (HHSA), or any HHSA Branch Director designated by the HHSA Director, to sign prospective and retroactive amendments to the agreement that result in a change in compensation of no more than $155,662 per fiscal year and other related documents that do not otherwise result in a substantial or functional change to the intent of the original agreement as long as they comply with Administrative Policy 6-101, Shasta County Contracts Manual.

SUMMARY

Approval of this agreement assures Shasta County will continue to receive federal and state funds designated for the provision of alcohol and other drug treatment and prevention services from fiscal year (“FY”) 2017-18 through FY 2019-20.

DISCUSSION

Since FY 1998-99, Shasta County has entered into consecutive multi-year agreements with the State of California for the delivery of alcohol and other drug treatment and prevention services.  This new agreement, with the California Department of Health Care Services, is the mechanism by which the County receives Federal and State funds for the delivery of alcohol and other drug treatment and prevention services.  This agreement is required for Shasta County to continue to receive this funding. The amount payable though this agreement is $1,556,617 per fiscal year for a maximum of $4,669,851 for the entire term of the agreement. As the total allocation in each fiscal year is based on preliminary estimates, amendments to the agreement will be developed by the State following adoption of each fiscal year’s State budget.  Extending limited signature authority to HHSA for amendments will allow for flexibility and process efficiencies. The retroactive nature of this agreement is due primarily to the agreement not being sent to Shasta by DHCS until September of this year.

ALTERNATIVES

The Board could choose not to approve the agreement; however, this option is not recommended as it would limit available reimbursement to support alcohol and other drug treatment and prevention services to residents of Shasta County.

OTHER AGENCY INVOLVEMENT

County Counsel has approved the agreement as to form.  Risk Management and Information Technology have reviewed and approved the agreement. This recommendation has been reviewed by the County Administrative Office.

FINANCING

The total amount of funding available to Shasta County under the terms of this agreement is $4,669,851 payable in the amount of $1,556,617 per fiscal year.  Associated revenue and expenditures are included in the FY 2017-18 Adopted Budget and will be included in future requested budgets.  There is no additional General Fund impact from the recommended action.