| | | | | | | | REPORT TO SHASTA COUNTY BOARD OF SUPERVISORS
BOARD MEETING DATE: November 14, 2017
CATEGORY: Consent - Health and Human Services-7.
SUBJECT:
Relief of Accountability
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| | | | | | | | | DEPARTMENT: | Health and Human Services Agency-Business and Support Services
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| | | | | | | | Supervisorial District No. : All
DEPARTMENT CONTACT: Tracy Tedder, Branch Director, HHSA Business & Support Services, (530) 229-8425
STAFF REPORT APPROVED BY: Tracy Tedder, Branch Director, HHSA Business & Support Services
Vote Required?
Simple Majority Vote | General Fund Impact?
No Additional General Fund Impact |
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| | | | | | | | RECOMMENDATION
Relieve the Health and Human Services Agency Director of accountability for capital assets no longer present in the Health and Human Services Agency’s inventory. |
| | | | | | | | SUMMARY
Health and Human Services Agency staff have conducted a thorough review of all of the capital assets in its inventory. This review is now complete, and there are five capital assets that the department cannot locate. |
| | | | | | | | DISCUSSION
Health and Human Services Agency (HHSA) staff conducted a review of its capital asset inventory which revealed that five capital assets were no longer present in the inventory. HHSA currently has 230 capital assets under its control. This review included a physical inventory by HHSA - Business & Support Services staff. During the review, antiques that were located were either relocated to the HHSA - Business & Support Services office or assigned to specific staff members in the offices where the antiques are physically located. Three antiques were unable to be located during the physical inventory. During previous inventory reviews, chairs matching the description of the three antiques were located, however during the physical inventory those items previously identified did not have inventory capital asset tags attached. The department believes that the two other items were unintentionally surplused. Below is a list of the assets that staff were unable to locate.
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Asset ID
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Cost
Center
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Description
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Acquired Date
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Current Status
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Current Value
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1
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34103
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411
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Auto Dialer 2 Line
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12/4/1998
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1 year unable to locate
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Purchased for $5,824.75 and is fully depreciated
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2
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36742
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501
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Teleconference Equipment System
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6/26/2007
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1 year unable to locate
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Purchased for $10,980.05 and is fully depreciated
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3
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36622
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530
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Wood Chair Tall w/Fl Curv Arms
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1/1/1901
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1 year unable to locate
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$0.00
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4
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36623
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530
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Wood Chair Tall w/Fl Curv Arms
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1/1/1901
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1 year unable to locate
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$0.00
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5
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36626
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530
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Wood Chair Short Slat Back
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1/1/1901
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1 year unable to locate
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$0.00
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| | | | | | | | ALTERNATIVES
The Board could choose not to grant relief of accountability for these capital assets.
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| | | | | | | | OTHER AGENCY INVOLVEMENT
Should the Board grant the relief of accountability, the HHSA will work with Purchasing and the Auditor-Controller to complete and file the necessary delete capital asset forms to remove these items from the HHSA’s inventory.
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| | | | | | | | FINANCING
All identified capital assets are fully depreciated. There is no additional General Fund impact with the requested recommendation.
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