| | | | | | | | REPORT TO SHASTA COUNTY BOARD OF SUPERVISORS
BOARD MEETING DATE: June 6, 2017
CATEGORY: Consent - General Government-1.
SUBJECT:
Amendment to Contract with Superion for the addition of the Procurement Card Module |
| | | | | | | | | DEPARTMENT: | Auditor-Controller
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| | | | | | | | Supervisorial District No. : All
DEPARTMENT CONTACT: Brian Muir, Auditor-Controller, (530) 225-5541
STAFF REPORT APPROVED BY: Brian Muir, Auditor-Controller
Vote Required?
Simple Majority Vote | General Fund Impact?
No Additional General Fund Impact |
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| | | | | | | | RECOMMENDATION
Approve and authorize the Chairman to sign an amendment, effective the date of signing, to the agreement with Superion (formerly SunGard Public Sector) in the amount of $20,880 (with annual maintenance fees of $3,328 included) for ONESolution Procurement Cards module licensing and professional services, retaining the original term through June 30, 2050. |
| | | | | | | | SUMMARY
This amendment will allow for the implementation of the Procurement Cards Module which will streamline, and more fully integrate the established Shasta County Credit Card (CALCard) program into the County's Financial System (ONESolution). |
| | | | | | | | DISCUSSION
Shasta County implemented the CALCard program in 2014. Since that time the program has grown significantly, and the processes put in place to handle administration and reconciliation of credit cards have become more labor intensive for Departments and Auditor staff due to the increased volume. In addition, under the current process, staff are forced to work within both the Credit Card (US Bank) vendor's site as well as ONESolution.
With the implementation of the Procurement Card (PCard) module, staff will have the ability to review, allocate, and report on transactions in one place. The ONESolution PCard module will contain all of the transaction level information that previously had to be obtained from the US Bank system. Transactions will be posted to ONESolution on a weekly basis rather than at the monthly statement close. This will streamline processes for all users and provide more timely posting and reporting of all expenses.
In addition to the cost savings associated with processing checks, including postage, the CALCard program currently produces approximately $38,000 in annual revenue. |
| | | | | | | | ALTERNATIVES
The Board may chose not to approve this amendment with Superion. |
| | | | | | | | OTHER AGENCY INVOLVEMENT
County Counsel has approved the amendment as to form. Risk Management and Information Technology has approved the amendment. |
| | | | | | | | FINANCING
System updates were already accounted for in the Auditor-Controller's existing fiscal year 16/17 and 17/18 budgets. No additional General Fund dollars are requested. |
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